We’re Hiring: Operations Associate

Part-Time Operations Associate Job Description


The Mid-Atlantic Innocence Project (MAIP) is a 501(c)(3) organization that works to prevent and correct the conviction of innocent people in the District of Columbia, Maryland, and Virginia. MAIP has one of the highest success rates in the country for exonerating those who have been wrongfully convicted, helping to secure the release or exoneration of 44 men who spent more than 889 years in prison for crimes they didn’t commit. MAIP has also helped pass 19 laws that would prevent or make it easier to correct wrongful convictions.


MAIP’s Operations Associate oversees administrative, financial, and human resources aspects of the organization and is an integral part of achieving the organization’s mission. They report to the Deputy Director. This is not a remote position. The position’s schedule is flexible and can be negotiated, but your core functions will take place in our offices in downtown D.C.

About You

You are focused, detail-oriented, and obsessive about accuracy. You have managed bank accounts and are comfortable interacting with spreadsheets. You take initiative and can multi-task and work in a fun, exciting environment with multiple priorities. You are a motivated team player with superb organizational and communication skills. You are committed to delivering the highest quality of customer service and work product. You are passionate about the work and are enthusiastic about organization, systems, and processes.


  • Oversee the general organization of the office, which includes file maintenance, ordering supplies, coordinating timesheets, opening mail, and answering and returning phone calls.
  • Check phone messages and return calls from main voicemail.
  • Open, sort, process, and distribute mail.
  • Provide a digital copy of all checks that come in the mail to development assistant with income codes and any information that arrives with the check.
  • Upload financials to Dropbox for bookkeeper; some are weekly and some are monthly.
  • Maintain financial records and ensure that the bookkeeper prepares regular reports.
  • Coordinate with Deputy Director and our bookkeeper to prepare for our annual audit.
  • Serve as the contact person with our payroll service.
  • Pay bills and process reimbursements in a timely fashion.
  • Ensure that the employee handbook is current.
  • Ensure that each staff person has a current copy of the handbook.
  • Provide relevant documents to new employees and maintain employee files.
  • Serve as the contact person with vendors (copier, water delivery, etc.).
  • Make check deposits at bank and monitor bank accounts.
  • File annual registrations with Maryland, Virginia, and District of Columbia.


  • Attend and be prepared for weekly staff meetings and other team meetings.
  • Promptly acknowledge and respond to requests from team members.
  • Attend and participate in MAIP events and fundraising/development activities.
  • Be a team player who is engaged in and passionate about our mission.
  • Treat colleagues, students, and volunteers with respect, courtesy, and kindness.
  • Other MAIP duties, as appropriate.

Qualifications & Experience

  • Previous experience with accounting or bookkeeping strongly preferred.
  • Bachelor’s Degree or equivalent. High School graduate with significant work experience will be considered.
  • Demonstrated experience working as part of a team.
  • Technological savvy/demonstrated ability to learn new systems and CRM platforms.
  • Understanding of Microsoft Word and Excel. Understanding of Google Docs and Sheets.
  • You must be vaccinated against COVID-19 and be able to provide proof.
  • You must be able to pass a background check since this position will handle sensitive banking information and will have check writing responsibilities.

Key Competencies

  • Ability to work independently while also being able to collaborate effectively.
  • Great interpersonal and verbal communication skills.
  • Honed organizational skills, problem solving, and the ability to prioritize tasks.
  • Enthusiasm for social justice and the work of MAIP, including a commitment to public interest.

Salary: $30,000 per year (based on 20 hours per week)

Benefits: Metrochek participation, generous leave and vacation policies (plus federal holidays and the week between December 25 and January 1), retirement plan with match, and a flexible, family-friendly environment.

Please send your resume and cover letter to: jobs@exonerate.org no later than Friday, July 21, 2023. Incomplete applications will not be considered. No phone calls, please.

The Mid-Atlantic Innocence Project considers the diversity of its workforce to be vital to our organization’s success in meeting its mission. We strongly encourage applicants from all cultures, races, educational backgrounds, life experiences, socio-economic classes, sexual orientations, age, gender, and physical abilities to apply.